School Circular & Messaging System for Better Communication
Manage school circulars and messages with SchoolsOS. View circulars, attachments, inbox and sent messages, reply to users, and create messages easily.
Clear communication is essential for keeping teachers, students, staff, and school teams informed.
SchoolsOS Circular & Messages brings important school communication into one organized module where authorized users can view published circulars, open circular details and attachments, receive messages, reply to messages, create new messages, and review sent communication.
The SchoolsOS Communications module includes dedicated areas for Circulars, Messages, and Polls, helping users access different types of school communication from one place.
Upload in Strapi to display the overview screenshot here
What is the SchoolsOS Circular & Messages System?
SchoolsOS Circular & Messages is a school communication feature designed to help users access official circulars and exchange messages through the school platform.
Circulars can be viewed from a published list, while the Messages section provides separate Inbox and Sent areas for managing received and outgoing communication.
Teachers can also create messages for staff or students and control whether recipients are allowed to reply.
This creates a structured communication workflow inside SchoolsOS rather than relying on separate channels for everyday school communication.
Key Features of Circular & Messages
| Feature / Capability | Description & Functionality |
|---|---|
| Published Circular List | SchoolsOS displays published circulars in an organized list. Users can view circular information such as the circular name, type, number, date, and recipient type before opening the circular for more details. The training material describes this area as a Circular List containing all published circulars with dates. |
| View Circular Details | Users can open a circular to review its complete details. The circular view can include the circular content along with any associated attachments. |
| Message Inbox | Received messages are organized inside the Inbox. Teachers can open messages from the inbox and review the communication they have received |
| Reply to Messages | SchoolsOS allows teachers to reply to student messages from within the message view. The reply area also supports attachments, as shown in the SchoolsOS interface. |
| Create New Messages | Class teachers can create new messages and send them to either staff or students. The system also provides an option to enable or disable replies for the message. |
| Sent Messages | The Sent tab provides access to messages that have already been sent by the teacher. Users can open previously sent messages and review their details. |
How to Use Circulars in SchoolsOS
Open the Circulars Section
Open Communications from the SchoolsOS navigation menu and select Circulars.
The Circulars screen displays a list of published circulars.
The circular list includes published circulars and their dates, with a View option for opening individual circulars.
Open the Circulars Section
Find the Required Circular
Users can review the list of circulars and identify the circular they want to read.
The interface displays information such as:
- Circular name
- Circular type
- Circular number
- Circular date
- Recipient type
This makes it easier to identify the relevant school communication before opening it.
Find the Required Circular
Open the Circular
Use the available View action to open the selected circular.
The Circular Details screen provides the content associated with that circular.
SchoolsOS allows users to view both the circular details and its attachments.
Open the Circular
View Circular Attachments
If an attachment has been included with the circular, it appears inside the circular details screen.
Users can access the associated file directly from the circular view.
This keeps the circular message and its supporting material together in one place.
View Circular Attachments
How to Use Messages in SchoolsOS
Open Messages
Go to Communications and select Message.
The Messages area contains separate sections for Inbox and Sent communication.
Open Messages
View Received Messages in the Inbox
The Inbox displays messages received by the teacher.
Users can review the available messages and open a specific message using the View action.
The SchoolsOS documentation confirms that received messages are visible in the Inbox and can be opened by the teacher.
View Received Messages in the Inbox
Open and Read a Message
Select the required message to open its detailed view.
The message screen displays the original communication along with information related to the sender and message.
Open and Read a Message
Reply to a Message
When replies are available, the teacher can enter a response in the Reply to Message section.
An attachment can also be added to the reply before it is sent.
The SchoolsOS material specifically notes that teachers can reply to student messages from the Inbox.
Reply to a Message
How to Create a New Message
Click Create Message
From the Messages section, select Create Message.
The Create Message screen provides the fields needed to prepare a new communication.
Class teachers are able to create messages for staff or students.
Click Create Message
Choose the Recipient Type
Select who should receive the message.
The interface allows the teacher to choose between Staff and Student.
Choose the Recipient Type
Select the Message Tag
Choose the relevant tag for the message.
The interface shown in the SchoolsOS training material includes options such as:
- Information
- Feedback
- Others
Select the Message Tag
Add the Subject and Message
Enter a clear subject for communication.
Then add the required message in the Message Body area.
The message editor provides formatting controls for creating the message content.
Add the Subject and Message
Add Attachments
Attachments can be added to the message when supporting information or documents need to be shared.
This allows the message and relevant files to remain connected within the same communication.
Add Attachments
Choose Whether Replies Are Allowed
The Create Message screen includes a Disable reply for this message option.
This gives the sender control over whether the communication should allow recipient responses.
The SchoolsOS documentation confirms that class teachers can enable or disable replies while creating messages.
Choose Whether Replies Are Allowed
In-Depth Circular & Messaging Workflows
View Sent Messages
Messages that have already been sent can be accessed through the Sent tab.
This allows teachers to review their outgoing communication without mixing it with received messages.
The SchoolsOS training material states that messages sent by the teacher are visible in the Sent tab.
View Sent Message Details
Teachers can open an individual sent message to review its details.
The interface can display the original message together with recipient information.
This gives users a clear record of communication that has already been sent through the platform.
Manage School Circulars in One Place
School circulars often contain important information that needs to remain easy to find after it has been published.
SchoolsOS keeps published circulars in a dedicated Circulars section where users can review the available records and open the circular they need.
Circular details and attachments can then be accessed together from the same screen.
This provides a structured way to access school announcements and supporting documents
Organize Received and Sent Messages
SchoolsOS separates received and outgoing communication into Inbox and Sent tabs.
The Inbox allows users to access messages they have received, while the Sent area provides access to messages they have already sent.
Users can switch between Inbox and Sent in the SchoolsOS Messages workflow.
This makes it easier to distinguish incoming communication from messages that have already been shared.
Communicate with Staff and Students
The Create Message feature allows class teachers to send messages to either staff members or students.
Teachers can add a subject, create the message body, include attachments, select a message category, and decide whether replies should be enabled.
This provides schools with a structured communication option directly within the SchoolsOS platform.
View Circulars and Messages on Mobile
SchoolsOS also provides access to communication functions through its mobile workflow.
Users can access circulars from Recent Updates, where they can view available circulars.
The mobile Messages workflow allows users to:
- View received messages in the Inbox
- Switch between Inbox and Sent
- View sent messages
- Create new messages
This gives teachers another way to access school communication when they are away from the desktop interface.
Benefits of SchoolsOS Circular & Messages
SchoolsOS Circular & Messages brings official circulars and direct communication into one structured module.
Teachers can review published circulars, access attachments, check incoming messages, reply when permitted, create new communication for staff or students, and review sent messages.
Keeping these functions together gives school users a clear place to access the communication relevant to their work.
Frequently Asked Questions
SchoolsOS Circular & Messages is part of the Communications module. It allows users to view published circulars and manage received, sent, and newly created messages.
Keep School Communication Organized with SchoolsOS
Bring circulars and everyday school messaging into one connected communication system.
With SchoolsOS Circular & Messages, teachers can access official circulars, view attachments, manage incoming and sent messages, reply to communication, and create new messages for staff or students.